ARTICLE I. — NAME AND MEMBERSHIP
The name of this organization shall be the Maryland Community College Library Consortium (MCCLC).
Membership shall consist of public two-year college libraries. Library directors represent their libraries in the MCCLC
The consortium is affiliated with the Maryland Association of Community Colleges (MACC).
ARTICLE II. — MISSION
MCCLC works collaboratively to foster effective use of library resources and information technology in support of community college education and lifelong learning among Maryland’s citizens.
ARTICLE III. — GOVERNANCE
Executive Committee — The Executive Committee shall be the governing body of the Consortium, and shall be composed of the officers. It will coordinate activities of the Consortium.
Nominating Committee – The Nominating Committee is charged with nominating a slate of candidates for office, according to the guidelines set forth in Article III, Section 3. The committee will have 3 members, including the chair.
Other committees and work groups –
Committees and affinity groups may be formed to discuss functional areas of library services, such as, but not limited to, cataloging, reference, or interlibrary loan. Any affinity group or committee must be approved by the Consortium before being formed. Members will be staff at Maryland community college libraries interested in the work and subject area of the group.. Affinity Groups and Committees will nominate their own chairs, who will be approved by and communicate with the Executive Committee and/or the Consortium.
Work groups may be formed to manage short-term or special projects. The Consortium creates the group and approves the chair. A work group dissolves when its task is completed.
SECTION 2. Officers
Officers of the Consortium will be elected by a simple majority of members. Each college has one vote. The voting representative for each college will be the person who has overall responsibility for managing the library services of that college.
Chair. The chair shall serve for a two-year term and is not eligible for immediate re-election.
Past Chair. The Chair shall become the Past Chair after concluding their term as Chair, serving a one year term.
Secretary. The secretary shall serve a two-year term.
Treasurer. The treasurer shall serve a two-year term ending on alternate years of that of the secretary.
SECTION 3. Nominations and Election of Officers
The Nominating Committee will nominate a slate of officers from the membership once each year. The slate will be presented by mail or electronic means to members of the Consortium no later than January 15.
Election will be conducted by mail or electronic ballot. Each college will be eligible to cast one vote for one candidate for each office. The results of the election will be reported at the spring meeting. Officers will assume office at the conclusion of the spring meeting.
When a vacancy occurs between elections, the Executive Committee shall charge the Nominating Committee with holding a special election to fill the position. This shall occur within 60 days after the vacancy occurs.
Library heads are eligible to hold office.
SECTION 4: Established Duties of the Officers
The Chair duties are:
-Schedule and preside at all MCCLC Meetings
-With the Secretary, establish and distribute an agenda prior to meetings
-Appoint the role of webmaster, if vacant
-Perform all other duties which may be assigned by the bylaws or rules of MCCLC
The Past Chair duties are:
-Advise and support the current chair
The Secretary duties are:
-With the Chair, compile and distribute an agenda prior to meetings
-Record and distribute minutes of MCCLC meetings
-Review website currency and forward updated information to the webmaster
The Treasurer duties are:
-Maintain financial records for the Consortium
-Distribute and collect dues and other funds as needed
-Report periodically to the membership on the financial condition of the Consortium
SECTION 5: Appointed Roles
The MCCLC chair may appoint roles to support the work of the Consortium. Appointed roles will hold a two-year term that may be renewed indefinitely.
Webmaster. Duties include:
-Maintain the MCCLC website
-Maintain the online repository of Consortium records, such as agendas, minutes, and treasurer reports.
SECTION 6. Meetings
The Consortium will meet at least three times a year. Staff members at MCCLC libraries are invited to attend meetings.
The Executive Committee, other committees, and work teams will establish their own meeting schedules.
At any meeting a quorum will be a simple majority of the members who are eligible to vote and in attendance at the meeting. Voting will follow the rules for voting in elections: one vote for each college.
SECTION 7. Dues
Each college represented in the Consortium will pay annual dues within three months of the start of the membership year, beginning July 1. Dues will be reviewed periodically and the amount of the dues will be decided by a majority vote.
SECTION 8. Cooperation with Other Organizations
The Consortium recognizes the need for cooperation and professional exchange with other library related organizations. The Executive Committee will appoint liaisons to groups as appropriate.
ARTICLE IV — ADOPTION AND AMENDMENTS TO BYLAWS
Bylaws shall be re-examined periodically by a work group appointed by the Chair. Proposed revisions shall be circulated to the membership prior to discussion at a meeting. Voting on the revision will take place at the next meeting, in accordance with the rules for voting in elections.
Adopted 11/20/92, SH/sh
Revised 8/5/94, R. Baldwin
Revised 11/3/95, R. Baldwin
Corrected 8/8/96, R. Baldwin
Revised 11/12/09, C. Steinhoff
Revised 7/30/2018, C. Allen
Revised 4/08/2022, K. Perry
MCCLC 